Job Description

A high-performing solo real estate agent in the Philadelphia area is seeking a full-time Real Estate Executive Assistant to lead the administrative, operational, and client service functions of the business. This individual will be responsible for ensuring day-to-day business activities run smoothly while creating systems that support long-term scalability and a world-class client experience. This position requires a strategic thinker with strong execution skills, the ability to manage people and projects, and a passion for operations. The ideal candidate is organized, self-motivated, emotionally intelligent, and thrives in a dynamic, fast-paced environment. This is a full-time, W2 position with in-office/hybrid flexibility. Typical schedule is Monday-Friday 9 am-5:30 pm with some nights a weekends as needed. Compensation & Benefits

• Base Salary: $55,000–$65,000, depending on experience
• Annual Bonus Potential: based on performance metrics and business growth
• Paid time off (PTO)
• Structured performance reviews and opportunities for advancement
• Optional training/coaching resources for professional development
• Travel to real estate and leadership industry events

Responsibilities:

• Oversee and optimize daily operations, ensuring efficiency, consistency, and follow-through across the business
• Develop, implement, and maintain SOPs, checklists, and systems to drive scalable performance
• Manage CRM and database integrity, ensuring accurate tagging, smart plans, and reporting
• Lead and hold accountable a small virtual assistant team supporting marketing, admin, and client care
• Coordinate the execution of marketing campaigns, client communications, and appreciation strategies
• Plan and manage gifting programs, client events, and community-driven initiatives
• Assist with light bookkeeping and expense tracking to support financial visibility and budget management

Qualifications:

• Minimum of 3 years experience in operations, administration, or project management (real estate preferred)
• Strong leadership and organizational skills, with an eye for process improvement
• Proficiency with CRMs, project management tools, and cloud-based software
• Excellent verbal and written communication abilities
• High level of discretion, emotional intelligence, and accountability
• Ability to prioritize tasks in a fast-paced, detail-oriented environment
• Real estate license is a plus or willingness to pursue licensure within the first 90 days

About Company: Keri Bernstein is a top-producing solo real estate agent based in Philadelphia, PA. Known for her relationship-driven approach and high-touch client service, Keri has built a thriving business focused on referrals, repeat clients, and community connection. Her business is growing quickly — and she’s ready to bring on the right operational partner to grow with her. Keri is passionate about providing a concierge-level experience for her clients, whether it’s organizing thoughtful gifts, hosting appreciation events, or managing every detail of the transaction. She’s service-oriented, optimistic, and deeply committed to creating a business that is both successful and sustainable. Keri is grounded, resilient, and clear on her vision: to continue growing while maintaining her values, her joy, and her time with family. This is a unique opportunity to join a high-energy, heart-centered business during an exciting season of growth.

Job Tags

Full time, Work at office, Monday to Friday, Night shift, Weekend work,

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