Job Description

POSITION SUMMARY

This position’s main focus will be supporting the Corporation’s real estate and insurance/risk management function. It will assist with the administration of various real estate and insurance projects and tasks including various payment transactions on existing owned and leased properties, property taxes, insurance premiums, claim fundings and gathering renewal information for insurance program as well as other tasks that support both functions. This position will report to Director of Risk Management and Real Estate and will be mentored by Senior Analyst and will be supporting both on various assignments as requested.

The position requires an interest in expanding knowledge of real estate and insurance including basic accounting, vendor management, and basic contract administration.

KEY ACCOUNTABILITY AND RESPONSIBILITIES

REAL ESTATE

1. Assist with the administration and updates of real estate databases MRI and CoStar to assure accurate data, completeness of documents and accuracy of the reports produced.
2. Finalize Datamation project related to corporate record retention initiative.
3. Ryan LLC: Administer ongoing payments assuring accuracy and timeliness for all Real Estate Taxes for USG and CGC through funding of Ryan LLC using POs and wires as needed. Assist Ryan, LLC with managing all property taxes. This includes ensuring prompt payment of all property tax bills, and analysis of budget to actual reconciliation variances, preparing reports for annual budgeting for the Senior Analyst.
4. Incentives: Assist in preparation of applications for incentives, gather and organize data under supervision of the Senior Analyst.
5. MRI: Prepare and submit lease payments on a monthly basis, review all CAM reconciliations and audits, prepare payment reports and lease budget on an annual basis for accounting. Keep track of all lease expiration dates, options, extensions for all USG’s CGC’s leases.
6. Proactively work with Senior Analyst to provide reporting on coming up renewals or expiration of the leases.
7. Coordinate real estate transaction activities and schedule ongoing and ad-hoc meetings with various internal and external stakeholders as appropriate.
8. Process payments related to service fees for various vendors (Cushman, MRI, CoStar etc.).
9. Work with Senior Analyst to assist with gathering information on real estate matters as requested by inside and outside real estate and environmental attorneys and consultants when acquiring land, properties and mineral rights.
10. Scan, review, sort and address all Real Estate department mail. Organize and submit all property tax-related mail to Ryan LLC on a weekly basis; address all real estate inquiries received in a timely manner.

INSURANCE

1. Assist with the administration and updates of all insurance records on G drive to assure accurate data, completeness of documents.
2. Administer all insurance related payments assuring accuracy and timeliness for all ongoing payments, renewal payments for both local and global placements.
3. Process funding requests for POs in Oracle associated with real estate and insurance.
4. Assist in collecting renewal data, updating charts and applications as needed.
5. Administer various insurance requests from the field as to certificate of insurance and basic insurance inquiries.
6. Support and collect data for updates on Property Values for Knauf and updates in Ventiv system.
7. Handle other insurance and risk management requests, and special projects as needed.
8. Serve as backup to other department staff as needed.
9. Scan, review, sort and address all Insurance department mail.

KEY QUALIFICATIONS:

Education

• Undergraduate Degree in Business or Associates Degree in Business (or equivalent)

Experience

• 3+ years of business or accounting experience required

• Experience or knowledge in real estate, insurance or finance is preferred

Required Skills
- Problem solving skills

• Critical thinking skills

• Organizational skills

• Quick learner and detailed oriented

• Excellent customer service and communications skills

• Experience with Oracle

• Solid MS Excel, Word, PowerPoint skills

COMPETENCIES/SKILLS

INTEGRITY AND TRUST

• Honest and Sincere

• Inspires the trust of others, keeps commitments

• Avoids conflicts of interest and handles confidential information appropriately

ACCEPTS CHANGE

• Communicates enthusiasm for new, and often ground-breaking initiatives

• Becomes involved with others in the change process, and exhibits a motivation to accept change

INTERPERSONAL EFFECTIVENESS

• Relates well to a variety of people

• Effectively builds rapport

• Listens well, probes others’ ideas actively

• Treats others with respect, facilitates exchange of information and ideas

• Resolves conflicts in a constructive manner

PROBLEM SOLVING AND DECISION QUALITY

• Identifies key issues and responds proactively

• Demonstrates solid analytical and planning skills

• Makes decisions in a timely manner, even in the face of ambiguity and adversity

DRIVE FOR RESULTS

• Follows through on outstanding issues

• Responds quickly to problems and opportunities

• Spends time on what’s important

• Passion for continuous improvement

Rate of pay may be adjusted based on the qualifications and experience of the candidate.

USG employees enjoy a number of benefit options for themselves and their families. These include two medical insurance options, as well as vision and dental coverage. The cost of these optional programs varies based on coverage level - employees generally pay 25% of the monthly premium cost, USG pays the rest. These coverage options are offered on the first day of employment with no waiting period.

Additionally, USG employees enjoy both a 401(k) Investment Plan with company match and a pension plan. Beyond these main features, employees may also choose from a number of additional programs like life insurance, accident insurance, legal insurance, even pet insurance, just to name a few. USG also offers Quarterly (hourly) / Annual (salary) bonus potential for all employees based on performance metrics tied to safety, quality, and productivity.  USG also provides employees with paid time off and paid holidays.

Since 1902, Chicago-based USG has been a leader in producing innovative, award-winning products and systems to build everything from major commercial developments and residential housing to home improvements. USG's employees are committed to the highest levels of customer satisfaction and quality in everything we do. Our steadfast commitment to the company's core business values – innovation, quality, integrity, service, diversity, efficiency and safety – have helped us become the company we are today.

  EOE including disability/veteran

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