Job Description

Event Coordinator 

Reports to: Private Event Sales Director
Location: Hybrid/ Onsite in San Ramon, CA Job Summary:

We are seeking a highly organized and personable Event Sales Specialist to assist with executing private events, parties, and special functions at our venue. The ideal candidate will have strong communication skills, attention to detail, thrive in very fast paced environments and be hungry to look for leads and close sales deals. Experience in event planning, sales or marketing is a strong preference.

Key Responsibilities:

• Coordinate all aspects of private dining events including inquiries, bookings, planning, and execution.
• Facilitates day-to-day executive operations and administrative processes
• Act as the main point of contact for clients from initial inquiry through post-event follow-up.
• Create event proposals, contracts, and customized menus in collaboration with the chef and management.
• Manage event logistics including floor plans, décor, timing, and audio-visual needs.
• Collaborate with kitchen and service staff to ensure seamless communication and delivery during events.
• Monitor event timelines and proactively solve problems to ensure client satisfaction.
• Maintain and update event records, reports, and client feedback for future planning.
• Drive event revenue through upselling opportunities and building repeat client relationships.
• Be proactive in sourcing leads and working with Event Sales Director to facilitate marketing campaigns

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree in Hospitality Management, Event Planning, or related field preferred.
• Excellent customer service, organizational, and time management skills.
• Strong interpersonal and communication abilities, both written and verbal.
• Ability to multitask and remain calm under pressure in a fast-paced environment.
• Flexible schedule, including evenings, weekends, and holidays as needed.
• Ability to work in a Hybrid environment (Santana Row 2-3x a times & Menlo Park 1x a week)
• Proficient with Microsoft Office and event management software (e.g., Tripleseat, OpenTable, or similar tools).

Preferred Skills:

• Familiarity with POS systems and restaurant operations.
• Knowledge of food & beverage trends and basic menu planning.
• Experience in sales or client relationship management is a plus.

Salary and Benefits

• Up to $130k with commission 
• Health Insurance
• 401k
• Dining Discounts
• Room for Growth

Job Tags

Full time, Work at office, Flexible hours, Afternoon shift,

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