Job Description

We are seeking a highly organized and proactive Team Assistant to provide administrative and operational support for on-site construction projects, including building automation and fire systems. This role is essential to ensuring smooth day-to-day project operations, accurate material tracking, and effective communication between project managers, site teams, and vendors.

• Support two Project Managers with administrative and project coordination activities.

• Organize and maintain project documentation, logs, and records (paper and electronic).

• Perform material logging and tracking , ensuring accuracy and timely updates.

• Assist with field communication, meeting coordination, and preparation of minutes.

• Handle light parts management and attend internal project meetings.

• Conduct occasional site visits to capture photos (safety gear required).

• Manage scheduling, correspondence, and routine inquiries related to site operations.

• Strong organizational and communication skills with the ability to multitask.

• Prior experience with construction site processes (administrative/coordination role; not field labor).

• Proficiency with SAP , Microsoft Excel , Microsoft Word , and Autodesk Construction Cloud (ACC) .

• High school diploma required; vocational training or additional education is a plus.

• Ideal candidate will have 2 3 years of experience as a project or team coordinator in a construction environment.

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