Administrative/Personal Assistant Job at Abacus Solution Group, Sparks, MD

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  • Abacus Solution Group
  • Sparks, MD

Job Description

Abacus Solutions Group is a family-owned leader in workforce and talent solutions with over 80 years of experience. We are known for our supportive culture and long-standing client partnerships. Abacus offers more than just a job—we provide a path to lasting career growth with trusted employers nationwide.

Personal/Admin Assistant

We are seeking a highly organized and discreet Personal/Admin Assistant to support the operations of a private family business with multiple entities across various industries. This role blends administrative, personal, and light accounting responsibilities, requiring a proactive individual who can manage diverse tasks with professionalism and confidentiality.

Key Responsibilities

  • Manage calendars, appointments, and travel arrangements across business and personal schedules
  • Prepare meeting agendas, take minutes, and follow up on action items
  • Draft and manage correspondence, reports, and presentations
  • Liaise with accountants, attorneys, vendors, and staff across different business entities
  • Track deadlines, renewals, and compliance documents for various companies
  • Assist with document management and inter-entity communications
  • Process invoices, receipts, and reimbursements
  • Assist with expense tracking and monthly reconciliations
  • Maintain records for petty cash, credit card statements, and vendor payments
  • Support preparation of financial reports and liaise with external accountants as needed
  • Handle sensitive financial, legal, and personal information with utmost confidentiality
  • Maintain secure filing systems and digital records

Qualifications

  • Proven experience in administrative or executive support roles
  • Prior experience in a family office or multi-entity business environment
  • Basic understanding of accounting principles and bookkeeping practices
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite, Google Workspace, and accounting software (e.g., QuickBooks,)
  • Ability to work independently and adapt to changing priorities
  • High level of discretion and professionalism

Job Tags

Work at office,

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